Pricing
One plan. One price. The whole board.
There are no tiers, no per-seat charges, and no per-transaction cut — so nothing about a good fundraising year raises your bill.
$204/ year
For one US K–12 parent group — independent PTO, PTA unit, or booster club.
Or $19.99 a month if your board would rather not commit to a year. That comes to $239.88, so paying yearly is the cheaper one — we would rather say so than let you work it out later.
Open the live demoNo signup. No credit card. No sales call.
Included
All of it. That is the point.
- Every officer on your board, plus a read-only auditor
- The register, splits, check numbers, and receipt attachments
- Clearing accounts for Square, Stripe, and Givebacks
- CSV, OFX, QFX, and QBO import with a column mapper
- Plaid bank connect — included, with no charge per connected account
- Public reimbursement links with required receipts and two-officer approval
- Event cash counts with two named counters and variance
- Reconciliation that locks at $0 with a non-signer attestation
- Budget versus actual, restricted funds, and fiscal-year rollover
- Compliance calendar with the 990 clock and a revocation warning
- Membership, dues splits, and the family directory
- Volunteer shifts, room parents, and clearance status
- Meetings, minutes, motions of record, and the documents vault
- Treasurer's report, year-end audit packet, and the June handoff kit
- Full export of everything, any time you ask
What we deliberately do not sell
A carnival point-of-sale, 990 e-filing, ACH origination, background check processing, or a gift-card mall. Each one is somebody else’s product done properly, and we would rather point you at them than ship a worse version.
The number nobody puts on their pricing page
A good year should not cost you more.
| Product | A $40,000 year | How that adds up |
|---|---|---|
| PTO HQ | $204 | $204 subscription. We never touch the money, so there is no percentage. |
| PTO Homeroom | $1,200 | Free subscription, then 3% of the $40,000. |
| Cheddar Up Pro | $1,616+ | $180 subscription, then 3.59% and 59¢ a payment. |
| Membership Toolkit | $1,706+ | $550 subscription, then 2.89% and 30¢ a payment through mandatory LumaPay. |
| PTBoard Premier | $2,130 | $129.99 subscription, then 5% of the $40,000. |
| Givebacks Pro | $3,499 | $499 at the lower tier, then 7.5% of the $40,000. |
Assumes all $40,000 is collected through the platform in a year, and leaves out the per-payment cents charges, which need a payment count to work out — so the two marked “+” are floors, not totals.
Being fair about it: BeeKeeper and Volo Cash take no cut either. And we are not free of payment fees so much as out of the way of them — PTO HQ never processes a payment, so you bring your own Square or Stripe account at their rate, keep whatever cash and checks you take at no cost at all, and can change processor without changing software. What you do not pay is a markup to us on top.
Compare honestly
Where $204 sits in this market.
| Product | Per year | Notes |
|---|---|---|
| PTO Homeroom | $0 | Free to subscribe, then takes 3% of what you collect and raise. |
| myPTEZ | $99–460 | PTA-specific books. Free to Texas PTA units through their state office. |
| PTBoard Premier | $129.99 | Unlimited users. Starter tier $64.99 up to 250. Fundraiser fee on top. |
| PTO Today Finance Manager | $139 | Books only, $119 for Plus members. No bank connection. |
| PTO HQ | $204 | This product. Whole board, every module, no cut of anything you raise. $19.99 monthly. |
| MoneyMinder | $299 | Treasurer books, and better at books than we are today — see below. |
| RunPTO Premium | $299 | All-in-one, all modules included. |
| BeeKeeper (FutureFund) | $299.40 | $24.95 a month billed annually. Books only. $1 for a new group's first year. |
| Givebacks Pro | $499–599 | Free to units in several partner states. Fundraiser fee on top. |
| Volo Cash Essentials | 1% of budget | Capped at $500 — so $200 on a $20,000 budget. Treasury and approvals only. |
| Membership Toolkit | $550+ | Essential tier. Premium $850, Concierge $1,150. Payment processing is mandatory. |
Where we lose: MoneyMinder’s $299 includes 990-N and 990-EZ e-filing, iOS and Android apps, and a bundled Cheddar Up Team subscription. PTO HQ has none of those. We will show you the figures your 990-EZ wants, line by line, and you still file it yourself. If what your board wants is somebody else pressing send on the return, MoneyMinder is the better buy and we would rather say so here than have you find out in March.
And if you are a PTA unit: several state offices give software away. Texas PTA units get myPTEZ free; Givebacks is free to units in Virginia, Florida, Alabama, New York, Massachusetts and Washington. Ask your state office before you pay anybody, including us.
What we are actually better at is the whole board rather than the treasurer alone, and the handoff every June — membership, directory, volunteers, meetings, the compliance clock, and an officer transition that is a state change rather than a negotiation.
List prices as published on each vendor’s own site and checked on 14 September 2026. Vendors change prices, and several charge platform or transaction fees on top of the subscription. Confirm the current number on each vendor’s site before you put it in a budget.
How a PTO actually buys
We know you have to take this to a vote.
Look first, with nobody watching
The demo needs no signup and no card. Open it at 9pm, click everything, decide on your own time.
Bring a number to the meeting
$204 is on this page, not behind a form. There is no quote to request and no call to sit through.
Subscribe after the vote
Your board approves a budget line, then someone gets reimbursed for the purchase. That is how this works, and we have designed for it.
Before you ask
Questions a board actually asks.
Open the books for Maple Ridge Elementary.
A full seeded school year — carnival cash, a lumped processor deposit, a restricted playground fund, a dual-control reimbursement, and an open September reconciliation. No signup, no card.